Terms and Conditions for Booking

Tour confirmation

A deposit of 25% of the tour price is required for us to reserve your place on your selected tour departure. On receipt of your deposit, Global Adventure Guide will email you a confirmation letter to verify your travel arrangements and advise final payment details.

Booking forms

Global Adventure Guide requires all tour participants to complete a booking form in full following confirmation of their tour space. Failure to provide full details of your travel plans may result in miscommunications of your exact travel specifications. Our booking form is available for completion online at: Our Online Booking Form

Tour pricing

Our international tours are in many cases priced using the local currency at origin of the tour departure. All confirmation letters will verify the currency of the tour and its value; we will also give an estimated New Zealand Dollar (NZD) value. However, any representation to New Zealand Dollars (NZD) on our confirmation letters is an estimated final price only and payment will be converted at the correct exchange rate on the date final payment is made to Global Adventure Guide. The final price will be converted on or before 60 days prior to the tour departure.

Final payment

The balance for all Global Adventure Guide tours must be paid no later than 60 days prior to tour departure.

Tour cancellation policy

All tour cancellations will require notification in writing to Global Adventure Guide reservations by the person participating on the tour. We recommend that you purchase cancellation insurance on payment of your tour deposit in case unforeseen circumstances force you to cancel your tour.

• Cancellations received 90 days or greater prior to tour departure will result in a loss of 50% of the tour deposit per person.
• Cancellations received between 60–90 days prior to tour departure will result in full loss of tour deposit per person.
• Cancellations received between 30–60 days prior to tour departure will result in a 50% loss of the full tour price per person.
• Cancellations received less than 30 days prior to tour departure will result in 100% loss of full tour cost per person.

Global Adventure Guide will in most circumstances allow the transfer of the deposit or tour payment to another tour departure (subject to availability), provided the request is received at least 60 days prior to departure. In this case, an administration fee of NZD$50.00 per person will apply.

Safety Terms and Customer Declaration

Your safety is our priority. However, all adventure tourism involving road cycling, mountain biking and hiking includes inherent risks, dangers and hazards. While we will ensure your trip is as safe as possible, not all risks, dangers and hazards can be anticipated or avoided.

We ask you to carefully read and fully understand the ‘Global Adventure Guide Safety Terms and Customer Declaration’ section on your tour booking form. Your signed consent to these terms is required to complete your reservation.

Should you have concerns or require clarification on any of Global Adventure Guide’s Tour Terms & Conditions, Safety Terms & Customer Declaration or Health Profile requirements please contact us.

• Global Adventure Guide (GAG) reserves the right to modify tour itineraries in situations such as adverse weather, or to better suit client requirements.
• GAG shall not be held responsible for any damage, expense or inconvenience caused by late arrival of public transport, schedule changes, strikes, vehicle breakdown, Acts of God, or other conditions beyond our control.
• GAG acts solely as an agent in securing accommodation and where applicable, public transport, and shall not be held liable in the event of any failure by any person or company to render transportation, accommodation or other services.
• GAG reserves the right to resell a tour space without notice if final payment has not been received by due date. The right is reserved to decline to accept or retain at any time any participant in any tour.
• If any cyclist is riding in such a manner that it causes damage to the rented bike that person will be held liable for all expenses incurred to repair the bike to allow reuse.
• Helmets must be worn at all times while participating on our cycling tours.
• By making the deposit payment you are deemed to have accepted Global Adventure Guide's Terms and Conditions.